Privacy Policy

Caesar Law Ltd (“we”, “us” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website or use our services. We comply with applicable data protection laws in the UK, including the UK GDPR and the Data Protection Act 2018.


Information We Collect


Personal Information You Provide: We may collect personal data that you voluntarily provide to us, for example when you fill out a contact or inquiry form, schedule an appointment, or communicate with us. This may include your name, contact details (email address, telephone number, postal address), and any other information you choose to give us related to your inquiry or matter.


Automated Data Collection: When you visit our website, we may automatically collect certain technical information, such as your IP address, browser type, pages viewed, and the date/time of your visit. We collect this via cookies and similar technologies (see “Cookies” below) to understand how our site is used and to improve its performance. This information is aggregated and does not identify you personally.


How We Use Your Information


We use personal information for the following purposes:


  • To Respond to Inquiries and Provide Services: If you contact us or request a consultation, we will use your information to respond and provide the information or legal services you request. For example, we use details you provide to communicate with you about your matter or to take steps at your request prior to entering into a contract (such as providing a fee quote or engagement letter).
  • Client Onboarding and Case Management: We use a secure third-party client relationship management platform (Clio Grow by Themis Solutions, Inc.) to manage client intake and case management. This means that personal data you submit through website forms (e.g. consultation requests or onboarding forms) is processed and stored in Clio’s cloud-based system. Clio acts as our data processor, handling your data on our behalf in accordance with our instructions and data protection law.
  • Improving Our Website and Services: We use analytics to evaluate use of our website, so that we can improve functionality and user experience. Any analytics data (e.g. website traffic statistics) is anonymised and aggregated. For instance, we may review how many users visit certain pages or how users navigate the site, without identifying any individual.
  • Regulatory and Legal Obligations: We may process personal data as required to comply with our legal obligations or regulatory requirements, such as maintaining proper business records, preventing fraud, or fulfilling lawful requests from authorities.


We will only use your personal information where we have a lawful basis. Most commonly, this will be to perform a contract or provide services to you, with your consent (for example, when you subscribe to any optional newsletters or marketing communications), or for our legitimate interests (such as improving our services or securing our website), balanced against your rights.


Cookies and Tracking Technologies


Our website uses cookies (small text files placed on your device) to enhance site performance and analyse usage. We do not use cookies for advertising or to collect sensitive personal data. The types of cookies in use on our site are:


  • Strictly Necessary Cookies: These cookies are essential for the website to function (for example, to enable you to fill out forms). We may use necessary cookies that do not require consent.
  • Functional Cookies: We do not use this type of cookie on our site. These would normally remember user preferences to make the site more functional, but our website does not currently utilise any cookies for this purpose.
  • Performance Cookies: Enabled. We use performance/analytics cookies to count visits and traffic sources, helping us measure and improve the performance of our site. These cookies collect information in an aggregated, anonymous form (for example, tracking which pages are most visited, how users move around the site, and if any error messages occur). All information collected by these cookies is statistical and not linked to any specific visitor.
  • Targeting/Advertising Cookies: We do not use targeting cookies. We do not serve advertising or track users for advertising purposes on our website.


When you first visit our site, you will be informed about our use of cookies. By continuing to use the site, you consent to the placement of performance cookies as described, unless you adjust your browser settings to refuse cookies. You can disable cookies via your browser, but please note this may affect site functionality.


How We Share Your Data


We value your privacy and do not sell your personal data to third parties. We only share your information in limited circumstances, such as:


  • Service Providers: We use trusted third-party service providers to facilitate our operations. In particular, we use Clio (Clio Grow) to manage client intake and data. Personal information you submit is stored on Clio’s secure servers. Clio implements strong security measures, including encryption in transit and at rest, to protect your data. Clio’s servers are located within the European Union, providing geographic redundancy and data security (your data is stored on multiple servers in the EU to protect against loss). We have an agreement with Clio to ensure your data is handled in compliance with UK data protection laws. Aside from Clio, we may use other IT or cloud service providers for functions like email or data backup; any such providers are bound by confidentiality and data protection obligations.
  • Legal Obligations: We may disclose personal data if required to do so by law or pursuant to a court order or regulatory requirement. For example, if mandated, we might need to share information with law enforcement or governmental authorities or to exercise or defend our legal rights.
  • Professional Advisors: In some cases, we might share data with our professional advisors (such as our accountants, auditors, or insurers) if necessary to obtain their advice or services, subject to confidentiality.
  • Business Transfers: If our business undergoes a reorganisation, merger, or asset sale in the future, personal data might be transferred to the new owners so that service can continue. If that happens, we will ensure appropriate safeguards for your data.


We will never share or transfer your personal data to third parties for their own marketing purposes.


Data Security


We take data security very seriously. We have implemented reasonable technical and organisational measures to protect your personal information from unauthorised access, loss, or misuse. This includes using secure technologies and following best practices for online security. For example, our website is encrypted via SSL (HTTPS), meaning data you send through forms is transmitted securely. Our third-party processor, Clio, applies in-transit and at-rest encryption using industry-leading practices (like HTTPS and TLS) to ensure data is stored and transmitted securely. Clio’s systems are regularly tested and audited for vulnerabilities, and its web interfaces are certified by reputable security authorities.


Internally, we restrict access to personal data to those who need it to perform their duties. Our staff and any contractors are subject to confidentiality obligations. We also maintain policies and training on data protection and cybersecurity to ensure we handle data safely. While we strive to protect your information, please note that no method of transmission over the internet or electronic storage is 100% secure. However, we continuously review and enhance our security measures to meet or exceed industry standards.


Data Retention


We retain personal information only for as long as necessary to fulfil the purposes outlined in this policy or to meet our legal and regulatory obligations. The retention period will vary depending on the context and nature of the information. For example, if you become a client, we will retain your data for the duration of our relationship and for a period after it ends (often six years or more) as required for our professional record-keeping and in line with limitation periods for legal claims. If you contact us with an inquiry but do not engage our services, we may keep your information for a shorter period (e.g. up to 1 year) in case you have follow-up queries, after which it will be securely deleted.


We periodically review the data we hold and delete or anonymise information that is no longer needed. If deletion is not immediately feasible (for example, because the data is stored in backups), we will ensure it is securely isolated and protected until deletion is possible.


Your Rights


Under data protection law, you have various rights regarding your personal data. These include:


  • Right of Access: You have the right to request a copy of the personal data we hold about you, as well as information about how we process it.
  • Right of Rectification: If any of your information is inaccurate or incomplete, you have the right to ask us to correct or update it.
  • Right to Erasure: You can request that we delete your personal data if it is no longer necessary for the purposes collected, if you withdraw consent (where applicable) or if you object to our processing (see below), among other reasons. We will honour such requests where possible and lawful; for example, we may need to retain certain data to comply with legal obligations or for the establishment or defence of legal claims.
  • Right to Restrict Processing: In certain circumstances (for instance, if you contest the accuracy of your data or have objected to processing), you have the right to request that we restrict processing of your data (meaning we would store it but not use it further until the issue is resolved).
  • Right to Data Portability: Where processing is based on your consent or a contract with you, and carried out by automated means, you have the right to request a copy of the personal data you provided to us in a structured, commonly used, machine-readable format, and you can ask us to transmit it to another data controller where technically feasible.
  • Right to Object: You have the right to object to certain processing activities. For example, you can object to the processing of your data for direct marketing at any time, and we will stop. You can also object if we are processing your data based on legitimate interests or for statistical purposes, and you have grounds relating to your particular situation. We will comply unless we have compelling legitimate grounds to continue or the processing is needed for legal claims.
  • Right not to be subject to automated decisions: We do not use your personal data for purely automated decisions that have legal or similarly significant effects on you. If that changes, you would have rights relating to such profiling or automated decisions.
  • Withdraw Consent: In cases where we rely on your consent to process personal data, you have the right to withdraw that consent at any time. For example, if you subscribed to a newsletter, you can opt out and we will stop that processing. Withdrawal of consent will not affect the lawfulness of any processing done before you withdrew.


Please contact us to exercise these rights (see “Contact Us” below). We may need to verify your identity to process specific requests, and some rights may be subject to legal exemptions. We will respond to your requests within one month, or inform you if more time is needed (for complex requests, we can extend by up to two further months).


Contact Us


If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:


Email: geoffrey@caesarlaw.co.uk 

Postal Address: Caesar Law Ltd, Silverstream House 4th Floor, 45 Fitzroy Street, Fitzrovia, London, England, W1T 6EB


We will do our best to address any query or resolve any issue you have regarding our handling of your personal data.


Complaints and Further Advice


If you are not satisfied with our response to any privacy-related concern, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection. The ICO can be contacted at: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, telephone 0303 123 1113, or via their website ico.org.uk. We encourage you to contact us first to see if we can resolve your concerns, but you are entitled to contact the ICO at any time.


Last updated: (21 September 2025). We may update this Privacy Policy from time to time to reflect changes in law or our practices. Any substantial changes will be posted on this page, and where appropriate, notified to you. Please check back periodically to see the latest version of our policy.